Settings

What it coversCopy Anchor Link

Organization details, users and roles, external integrations, the subscription plan, two-factor authentication and access keys.

Worth knowingCopy Anchor Link

Changes made in Settings apply immediately to every user in the organization and appear in the audit log with the author and the timestamp.

Company details (Settings › Organization)Copy Anchor Link

The company's legal details (name, CUI, trade register number, EUID, legal form, registered office, fiscal domicile, CAEN, VAT status, cash-basis VAT, RO e-Factura registry) cannot be edited by hand. Brivio checks them daily with ANAF and weekly against ONRC and Ministry of Finance open data, applies the official values automatically, and records each change in the audit log with a notification. Every field shows its source and when it was last verified.

• Per-field authority: ONRC for trade-register data, ANAF for everything fiscal, the MF balance sheet for share capital. When sources disagree the field is left unchanged and flagged "Discrepancy" with both values.
• Check now: runs the check immediately (once every 10 minutes).
• People: the company's directors and shareholders, as on its public profile (role, country, mandate end, source). "Public profile" and "Other companies" open the public company page in a new tab. If they are missing, "Check now" fetches them from the registries.
• Request an update: for a change the registries do not show yet (e.g. a recent ONRC filing), submit the proposed values with a supporting document (certificat constatator, registration certificate, shareholder resolution). The Brivio team reviews it; an approved value stays marked "awaiting official confirmation" until the registry confirms it.

Email storageCopy Anchor Link

Your organisation has one storage pool, shared by documents, invoices and email (the plan plus any storage packs you bought). Mailboxes are free and unlimited; each has its own cap inside that pool, set by an administrator.

• Where you see usage: at the bottom of the Mail folder bar and in Mail › Settings › Storage: the mailbox (used / available) and the organisation's pool. The bar is neutral below 80 %, amber from 80 to 95 % and red from 95 %.
• Warning: from 90 % a banner appears above your messages. Past the mailbox cap, new mail still arrives but cannot be read until you free up or add space.
• Free up space: the trash, spam, or large messages (the search larger:5M; larger:500k and larger:1G work too).
• Add space: opens the storage packs in Settings › Billing.

Mail administration (Settings › Mail administration)Copy Anchor Link

The /settings/mail page is for organisation administrators (the settings.manage permission). Mail › Settings stays each member's personal settings.

• Mailboxes: every hosted mailbox with its owner, storage used against its own limit, and status. External accounts (IMAP/OAuth) are listed but managed by their owner.
• Storage limit: may be set below the storage used now; mail then keeps arriving but reading new messages locks immediately until space is freed or the limit is raised.
• Reset password: the mailbox password changes on the server (never shown), and the owner gets a temporary webmail password, shown once; they choose a new one at first sign-in.
• Suspend / Reactivate: suspension blocks access from webmail and other apps while mail keeps arriving. After reactivation, webmail access comes back through a password reset.
• Assign to a member: changes the owner; the previous owner's webmail access is suspended.
• New user: creates the mailbox and webmail access with a temporary password. Allowed even when the shared storage is full, with a warning.
• Hand over (leaver): the leaver's address now delivers into the mailbox you choose (same domain), and senders get an auto-reply, at most once a week each. The old mailbox is renamed to <name>.plecat-<date>, suspended, and keeps its messages; you can assign it to a colleague later.
• Delete mailbox: the mailbox is suspended at once and permanently deleted after 30 days, with all its messages. Until then it shows "Deleted in N days" and Cancel deletion restores it; new mail keeps arriving.
• Aliases and catch-all, Domains (DNS state) and the Activity log (the last 50 changes from the audit log).
• Shared mailboxes: a team address (office@, accounting@) with no owner and no password of its own. Members see it in Brivio and in their mail client (IMAP) and can send as it; every such send is recorded with the person's name, and the copy goes to the shared mailbox's Sent folder. Sending as the address can be switched off per member. Make it a shared mailbox (mailbox menu, or right after a handover) keeps a leaver's mailbox for the team: the old password stops working, the address keeps receiving mail, nothing is moved.
• Distribution lists: one address that forwards every message to all members — colleagues or external addresses, up to 500. Who can send: anyone, only people in the company, or only list members — enforced on the mail server for every mail app, and the sender must be signed in (a forged From is refused). External members get one e-mail saying they were added and can leave with one click; they never see each other's addresses.
• Domain health: a daily check of MX, SPF, DKIM, DMARC, MTA-STS and TLS-RPT, explained in plain words; administrators are notified when something breaks. Fix automatically publishes the missing records when your DNS is hosted by Brivio; otherwise Send to accountant/IT e-mails the records with a link that re-runs the check without an account (valid 14 days).
  • Who sends as you lists, from the DMARC reports of the last 30 days, every service sending with your domain. Authorise adds it to SPF (when the DNS is at Brivio); Block marks it as not you.
  • DMARC protection goes Monitor → Quarantine → Reject one step at a time, and the next step unlocks only after 14 days in which every legitimate sender passes. A weekly DMARC summary is sent on Mondays (can be turned off per domain).

Usage limits and sponsored credits (Settings › Billing › Limits)Copy Anchor Link

The /settings/billing/limits page is for holders of the billing.manage permission.

• Usage budgets: a monthly limit (calendar month, Romanian time) for the organisation, a group or a member, on one kind of usage (for example AI tokens, OCR pages, WhatsApp messages) or on all AI credits. You are alerted at the chosen thresholds (50 %, 80 % and 100 % by default); once exceeded, a budget either only warns or blocks that usage.
• Compliance is never limited: issued and received invoices, e-Factura and ANAF communication are not in the list and cannot be blocked.
• Your own limits (Profile › AI limits): every member sees, on their profile, the budgets that apply to them in the active organisation (the organisation, their groups, or them personally) with this month's usage, and the credits other organisations pay for them. The section is read-only; changes are made here.
• Sponsored credits: the organisation can cover a member's or a group's usage from its own credits, up to a monthly limit. Credits stay in the organisation's wallet; a sponsorship can be paused or revoked at any time.
• Offers and promo codes: enter a code to receive AI credits or a discount; see the offers the organisation benefits from and, while the launch offer runs, how many places are left.

TV screensCopy Anchor Link

Settings → Team → TV displays lists the paired TVs. Configure opens the screen's page, where you choose:

• The profile — what the screen is for: office wallboard, kitchen, order pickup, waiting room, reception, bookings, gate, shop window, menu board, announcements or live feed. Customer-facing profiles (marked "Public screen") never show internal figures.
• Profile settings — for example the kitchen's late thresholds, the waiting room's counters or the reception welcome line.
• Slides for the shop window, menu and announcements: images (https addresses only), text, or products from the catalogue or the online shop.
• Profile lock and a 4–8 digit PIN. On the TV, leaving the mode requires the PIN. Without a PIN, leaving requires a confirmation and holding the OK button for 3 seconds. The PIN is not stored and cannot be read back — only replaced or removed.
• Autostart after a power cut. On Samsung: Settings → General → Smart Features → Autorun Last App. On Google TV the app asks once for the "Display over other apps" permission.

After Save, the TV receives the new configuration within seconds. A screen's settings can be copied to other screens; each keeps its own PIN.